Events

P&C Minutes – 28th October 2009  -  Next Meeting 18th November 2009

School Council Minutes – 4th November 2009

P&C MINUTES

Wednesday, 28th October 2009

Next meeting is Wednesday 18th November 2009 

 

Meeting opened 7:34pm

 

Meeting commenced with a tour of the museum.   Thanks to: Dianne Nixon

 

Welcome to new member

 

Welcome two guests – Gail – School Education Director Cumberland Area.

Glen Walker – Senior Projects Manager – looking after properties and assets – after school care.

Burnside Before and After School Care

OOSH moving to formal arrangements – few choices only – Department have introduced new licensing for these types of arrangements including after hours things like clubs and churches. Very tight with contracts. 5 year with a 3 + 3.

 

Person is leaving at the end of the year and tender could be out shortly and closed at the end of the year and confirmed in Jan 2010. Properties – Glen and Gail, Peter and Melissa (P&C nomination). Each person can have a support person for the process… to help with the document reading and other large tasks – but only one vote.

 

Risks are that people are busy before Christmas and may not get the numbers.

 

We need to know “What do we value:”

Education offered or activities

Hours – flexible

Charge to parents

Rent offered to the school

Food offered

Ratios of staff to children

Centre Link Rebates available

Rates for kids from another school

Vacation Care – extra rate for that

 

Rent is set by formula – e.g. For Profit $12,000 minimum or Non Profit $8,000

Recommended that we should go and look at a couple of other set ups… Glen can provide these contacts.

How are the requirements being monitored ongoing – meetings with the principal once per term and report to P&C.

P&C Parents running any? Glen to provide details?

Glen to provide document used to rate the tender responses.

 

2 Letters of support required – One from Peter on behalf of the school and one from the P&C to Glen.

 

Very good deal with the current person so quality, level of care, and ratio of staff etc.

 

Survey required form – available from After School Care – 2 min fill in boxes etc to ensure better return – make clear that it goes to P&C.

Other languages – can we get it translated?

 

List of families that are currently using the service and ensure that they get the survey and understand that it must be returned.

Kindy orientation.

 

Veronica is OK to HELP someone else in the short term at the beginning of the term next year…


Jane has offered to help Mel on this – another volunteer

 

Moved:  Steve     Seconded:  Tiz

 

Apologies – as per the book

 

Business arising

Rachel is getting the PC tomorrow with Robyn and will go and collect $253 care pack – office will be sorted and MYOB external drive and bag?

 

Peter – water blaster quote.

 

Craft day will most likely not happen and will be postponed to term 1 next year.

 

Tiz - three certificates required for family fun night… item still open

 

Computer Lab still on agenda – high target item for next year… P&C want this as a priority and will support as much as we can.

 

Orientation Pack – Tiz and Mel’s note for Green Day

 

Dave still looking for survey

 

Working bee came and went… oiling needs to be every 6 months.

 

Clothing Pool storage open still

 

No correspondence has been received…

 

Insurance minor offer has been made – waiting to see if it has been accepted. Not a P&C issue as now with our insurers… 3 bits of paper we are looking for always 2 where there is a difference then we need 3rd if employing someone to run it.

 

Presidents Report:

NEW TOILETS - Beam was replaced and the cubical height etc opening was attended by Graeme Cook – had children here for a long time and was president for quite sometime.

 

One thing not done was tiling and Steve Driscoll did say that we were going to sort this out – Peter got the quote and at the last P&C meeting for sealing the bricks to stop graffiti and odours taking into the brick… internals were the set thing and the building was customised. School budget is going to pay for this work – 10 year warrantee on all this.

Paul, Dave and Robyn did try and sort this between meetings but in the end the school is able to cover this work.

Julie – Taps in the new toilets are the turn on with a spring type so need to turn on with one hand

Check from Julie Peak as to if kids are able – kindies kids and older

Peter – to find requirement from School Ed as for taps and the supply website – price for the auto off taps with time to actually wash hands.

Orientation Day

Tiz will be attending the Kindy Orientation

 

Principal’s Report:

NAP results will be next time

Working bee was appreciated

Kindy Orientation – 9:30-10:00 start in the hall – P&C to provide morning tea – Kindy mums will provide plates and will Amanda and Jane sorting Uniform Shop

Property Update:

Graham Cook was genuinely moved by what had been achieved

National School Pride – all complete except for the painting in the main building

New library - 1 row from the RFF to the kings grounds

Bubblers Shed for Clothing Pool… George roller doors plus window and $2000 but electricity will be $7000 to trench over. Quote for overhead? Skylight? Maybe Clothing Pool is in the RFF room with a long cupboard

$2000 for George to do the roller doors and the window: Moved:  Steve Tipple  Seconded: Jane – DB

 

Treasurer’s Report:

Numbers as per Robyn’s report.

Cash $24k $20,500 expenses coming out

Term Deposit coming up for renew.

Balance of $24,000

Term deposit – what to do with it? Steve Tipple – rates will go up on the day of maturity… Roll $20k on the Thursday after the rate rise.

Need cash? Bills for the planting – when do bills need to be paid – by 28th November.

 

Fundraising – Starting tomorrow - Tea Towels. Expecting $500-600

 

End of year book – printing costs… from above tea towel.

 

Next fun night will be Saturday, 28th November – will be 3-7pm so can still go on from there… BBQ etc as normal for dinner and includes planting.

Families and Kids need to be totally aware that it is Saturday this time – drive to “Get Savvy with your Aggies”.   Monday will be announcement at the lines.

Prep of site will be needed week before and on the day. Helpers for showing plants.

Dave to promote the Family fun day Saturday 28th November…

 

$800 for purchases and $800 for float for Tiz food etc.   Moved: Paul Campkin Seconded: Steve Tipple

 

Irrigation:  Should be in if not used all year round.  Steve Tipple and Paul Campkin to investigate the timer settings and look for signs of leaks.

 

Amount of money already included for the plants from the Country Fair 2008 is already set aside.  Tanks for the irrigation but… not practical.

Promotion of planting?

Photos during the planting – Naomi can do this…

 

General Business

Thanks to Burnside Museum.

Pedestrian crossing of James Ruse and Pennant Hills Rd has all been changed – possible walking school bus – we can talk to her at the orientation day.

RW: Route of walking school bus – talk to Moria

JW:  Music – School Band – extension offerings - is there possible different styles smaller groups?  Within the school programme? Current program has been going well but more – preferably through Directions in Music. Peter to ask John and Bronwyn?

JW: Wildlife is escaping from Redeemer – Turtle on the loose.

Peter – John has welded up the bits for securing the cola area – thanks!

 

Meeting Closed – 9:42pm

 

Next Meeting - 3rd Wednesday - 18th November 2009

 

 

SCHOOL COUNCIL MINUTES

Wednesday, 4th November 2009

 Present: Stephen, Peter, Steve, Maria, Dianne, Tiz

Apologies: Melissa, Gill

 

  1. Minutes
    1. Minutes of previous meeting accepted
    2. New general assistant accepted
    3. New toilets now complete – some plumbing issues to be addressed (Peter)
    4. Delay press-down taps to replace current style for ease of use (Peter to arrange with the P & C)
    5. New plan for new library shown by Peter and possible locations for current storage demountable discussed by group

 

  1. Executive members report
    1. Properties update

                                         i.    Water tanks still leaking – provider will probably go to Fair Trading with case against manufacturer. Council members resolved we should go to Fair Trading against provider to ensure he makes faulty items good – Peter to pass on contact details to Stephen.

                                        ii.    Water usage – irrigation system appears to have tripled water rates – has been turned off. Stephen to check the system this weekend for possible faulty connection and if this is not the issue will inform peter, who will get installer out to investigate.

                                      iii.    Current bubbler/tap area – uneven floor an issue. Stephen suggested elevated Yellowtongue floorboards as best way of addressing problem – will pass on contact details to Peter who will get quote. Matting, suggested by Peter, considered inadequate short-term solution.

 

    1. Community users (OOSHC): survey to families 5/11 – Melissa to do presentation. Melissa and Peter have visits to different facilities arranged to see how they operate.

 

    1. Draft targets for 2010: Peter spoke to the three targets of literacy, numeracy and IT competency. Funding will be needed (P&C) to set up a computer lab to meet this target, to purchase a $3,000 program to track reports, and for additional interactive whiteboards for classrooms.

 

    1. Anti-bullying policy: has been reviewed and updated to include PBL. Not currently a big issue but well monitored. Discussion on bullying by adults – felt it was well covered in current PDHD syllabus. Reviewed policy accepted by Council – Peter directed to add written abuse under psychological abuse to cover graffiti or notes. Also suggested section for ‘other related policies’ to ensure cross-referencing possible (eg to discipline policy), plus use of tracking on Header/Footer.

 

    1. Finances: in good shape at moment. Peter spoke to anticipated expenses over next couple of years.

 

    1. 2009 school council members thanked for their contribution. Melissa will be the only member to continue & new members will be called for tomorrow. Discussion around: is school council still viable? It was decided to continue with current structures. Discussion re possible community reps:

 

                                         i.    Dianne to email Peter contact for Parramatta Mission (now at Ermington Family Centre)

                                        ii.    Centre for Ministry

                                      iii.    David Osbourne (bursar, Kings) – Tiz to give details to Peter.

 

  1. General Business - None

 

COUNTRY FAIR 2008

Raised $33,000

Well done Burnside!